Top Office Automation Tools Every HR Should Know

The definition of ‘office’ has changed quite in the last few years. Technology has played a major role in it and led to the current ‘smart’ office standards. Today, we are mostly in ‘work from anywhere mode’ yet knowing office automation tools could be helpful in organizing tasks and assignments. Employees are found to be more agile and effective at working in an environment that is accelerated by technology. Automation is the highest level at which technology is playing its hand in the evolving office standards.

Office automation has put a stop to the mundane and repetitive tasks that use to take much of the staff’s time. The automation part too witnessed some kind of evolution. It went from basic systems such as information storage, data management to more core functions such as people management and workplace management. So let’s see what are the top automation tools HR should know about.

Employee Management


Square is an all-in-one software solution for managing your team. It features permission options for teams, multiple levels for access, schedule shifts, improves staffing, boosts sales, and reduces the potential for losses using powerful analytics. It also comes free as a basic version for team management and $35 per month as ‘Team Plus’ for some additional features.

Sap SuccessFactors

Sap SuccessFactors helps businesses to understand the key drivers of engagement. It
offers improve employee engagement/experience, AI-powered text analytics, manage the employee lifecycle, holistically assess performance, 360-degree feedback, easily configured questions, optimize employee benefits, and much more.


Workday is also an all-in-one software solution for finance, HR, and planning. It offers Financial Management, Human Capital Management, Enterprise Planning, Spend Management, Talent Management, Payroll, and Workforce Management, Analytics and Reporting

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Workforce Management


WorkAxle is an all-in-one modern scheduling, time and attendance, communication, and compliance automation. While serving diverse industries, the tool offers Workforce Scheduling, Workforce Collaboration, Performance Analysis, Top-down Scheduling, Absenteeism Prevention, Flexible Compliance, and much more.


Bitrix24 works just like workforce management software with all the traditional available at hand. However, herein the icing on the cake is the addition of social network and collaboration tools. As such the staff can work alongside taking part in communicating, sharing, and supporting with likes, emojis, and badges for great work.

Randstad RiseSmart

Randstad works alongside companies to transform their businesses with their workforce management tools. It helps companies to scout, evaluate and go through talent to increase growth, productivity, and revenue. The tool helps companies in all the aspects including outplacement, career development, redeployment, accompanying partner program, creative retirement, HR consulting & training, skilling, and talent connections.

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ActivTrak empowers businesses to have immediate visibility and insights into how teams work regardless of whether they are in office or remote. The tool uses workforce productivity, information technology, and data science to keep an eye out for productivity, trends, benchmarks across teams, working hours, engagement levels, context switching, and identify workflow bottlenecks across people, process, and technology.


Visier is built around a single objective; to makes analytics simple and provide workforce insights to accelerate your business. It offers an Analytical foundation, Customer success, Managing your team, and Pre-built solutions.


As a Workforce Analytics Software, OnShift helps you to supervise your staff to make necessary adjustments while improving staff satisfaction to avoid overtime and agency use. It offers Proactive Hiring Recommendations, What-If Hiring Scenarios, Staff Capacity & Utilization Analysis, and Model Hiring Scenarios.

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Gusto is a modern payroll, benefits, and HR software, service provider. It is built to help you onboard, pay, insure, and engage your team in one integrated, easy-to-use platform. The All-in-one platform offers Payroll, Employee Benefits, Health insurance, Financial benefits, Hiring and onboarding, Expert HR, Time tracking tools, Workers’ comp, Integrations, Gusto Wallet, and Gusto Partner Offers.


ADP payroll software works on two basic principles i.e. simplicity and automation. Its user-friendly interface and automated features offer improved operations, time-saving, seamless integration, compliance, and support. The tool is also designed to perceive the different sizes of organizations. ADP offers RUN built just for small businesses, ADP Workforce Now® for growing organizations, and ADP Vantage HCM® for complex organizations.


OnPay is a comprehensive and easy-to-use payroll software that provides scalable solutions for SMEs. This cloud-based service simplifies payroll procedures and automates processes for filing taxes and payments. Its payroll features include online payroll processing, unlimited pay runs each month, no fees for tax filings, direct deposit or debit card payments, friendly phone support from Certified Payroll Professionals, free setup and migration of employee and wage data.

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Recognized best for communication, Slack is a set of collaboration tools and services. Users can create different projects, topics, invite team members as per relevant needs. It is beneficial for remote teams and enables communication from a central point. Further, it offers integration with other tools, including DropBox and Google Drive.


A simple, visual, and intuitive project management app. It gives users the ability to create ‘cards’ to break down projects into smaller tasks. Going beyond a notes app, users can add tabs, upload files, comment on tasks in a visually organized way.


A work management platform to keep the focus on day-to-day projects, goals, and tasks. It allows users to assign tasks, share details, set priorities, all in a single place. It works better for teams to align with objectives and follow each project step-by-step.

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Digital Signatures


DocuSign is the world leader in electronic signatures and the only comprehensive Cloud solutions, provider. Their solution allows companies to connect and simplify the manner their documents are prepared, signed, and handled. It offers Collaboration/Markup
PowerForms, CC Anywhere, Email to Signature, Agent Role, Biometric Phone Authentication, Dynamic Forms, Designed for Mobile, ESIGN compliant, Certificate of Completion, Audit trail, and Advance Correct.


HelloSign is the most simple form of dispatching, sharing and handling legally binding signatures. With an intuitive and user-friendly signing experience, it assists individuals and teams in easily and safely complete signing paperwork.
With business apps like Slack, Salesforce, Oracle Content & Erlebnis-cloud, HubSpot CRM, Eventbrite, and more, HelloSign works seamlessly. HelloSign works well with Slack, Salesforce, Oracle Content & Experience Cloud, HubSpot CRM, and Eventbrite. It also integrates with cloud storage services like Google Drive, Dropbox, Evernote, Box, and OneDrive, allowing users in each of their cloud storage accounts to store and access their signed documents.

It offers branding, audit trail, team management tools, High-level security, two-factor authentication, templates library, flexible workflows, in-person signing, improved processing and approval, comprehensive solution, operations insights, fully digital platform.

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