Effective time tracking helps you understand how you spend your time and whether the time is well spent. Businesses, sole entrepreneurs, freelancers, project managers, everyone needs to have a time management system to boost their output. Since we have limited number of hours in a day, time-tracking apps make it easier to optimize the process in order to increase the productivity and profits of your business.
Some apps are created with remote teams in mind, some prioritize freelancers, while others make daily tasks and project management easier for managers. While there are multitudes of them available, here are a few that could help you work towards a broader goal.
Timely merges scheduling and time tracking in one app and gives a calendar like view to show the time spent on each project. Similar to the functions of a calendar, the app also has drag and drop feature to let you move around the time blocked. At the end of each day, you can see the total amount of time you worked and on what. A feature that sets it apart is Memory Tracker, it’s a downloadable app that appears on the menubar and the data it collects is only visible to you. Memory Tracker takes detailed notes of your tasks like the apps you have spent time on, url or the name of the file you are working on to help you with the total time you invested in a particular project. . Timely has no free version and the paid one starts from $7/month and team plans from $99/year.
Toggl offers excellent features, and has a generous free range of services to offer. Toggl allows its users to track time across various projects. The only limitations being that free account members get minimum reporting tools and cannot collaborate with their team members. You can start tracking time without entering too many details while starting a task, the heavier details can be entered later. Toggl browser extension works well with all your web apps. In addition to the above, when you create Toggl integtrations using Zapier you can connect Toggle to as many other apps and services. The paid version of the app starts from $10 per user per month.
Harvest is built to handle group tasks in a simplified manner. Be it for entrepreneurs or for a collaborative workforce, Harvest is one of the best time tracking apps to get the job done. Harvest is available as desktop app, mobile app, and browser extension and works in offline mode allowing you to record time even when you or your team are not online. The features also include giving reminders for submitting the timesheets and integration with apps like Slack, Trello, Basecamp etc. Harvest also has its own employee scheduling app named Forecast that integrates with the core app. Harvest offers a free plan as well as a paid one. The paid plan starts from $12 per person per month.
HourStack is designed for small to medium sized teams to align their weekly tasks and has a different look than the other tracking apps. Some of the key features HourStack offers is the drag and drop visual platform that helps in setting up your schedule and also when you have to delegate tasks. It manages and tracks your time against the time allocated by you in the calendar and gives you real time updates. Runs reports across teams/projects with full charts and graphs and can export the same data to Google sheets, Excel etc. for you to save. It allows direct integrations with Asana, Trello, Google Calendar, Outlook 365 and more. Hourstack can also manage between multiple workspaces for people who have multiple businesses they can switch between their workspaces using the same login. They don’t offer a free version, however the paid plan starts from $7/month.
Paymo is a project management solution designed to help businesses identify their project bottlenecks and track the time spent on the projects to enhance the productivity of your team. Paymo offers various tools and features which help simplify task management, team communication and collaboration, automatic time tracking and timesheet reporting, invoicing add-ons, Gantt chart, Kanban boards, resource scheduling and a lot more. With Paymo you can integrate with APIs, Zapier, Hubstaff and Google Apps.
ProfHub is a tool designed for all kinds of people be it freelancers or large scale organisations. This SaaS-based project management platform lets you plan, collaborate, organize and deliver your projects seamlessly. ProofHub focuses on making project management a less tedious task and promotes a fun and engaging workforce by automating the workflow, and tracking the time for the tasks by using features like Gantt charts, Kanban boards, customise workflows etc. ProofHub also facilitates team or client discussions, chats, mentions, announcements and more to help collaborating with your team. The features like time and expense management, customizable templates, and milestone tracking help in organizing and delivering projects. The pricing starts at $50.00 per month and you can avail a free trial before.
When I Work
When I work is an application that enables professionals to automate the attendance marking process. The app lets your employees use the mobile time clock to punch in and punch out even from their smart phones or ipads. Time tracking when used along with the scheduling feature When I work notifies if an employee missed a meeting or the employee clocked in late or forget to clock out which late. The final data then reflects in their payroll report. It’s an intuitive tool that makes real-time monitoring possible and works well for small business owners, operations managers, HR managers, or anyone managing hourly schedules.
Clarizen is a cloud-based project management solution that is designed to offer teams a seamless project management and good collaboration experience. Some of the key features are that it allows automated time tracking and real-time project reporting. It helps streamline reporting and time approval, and automatically assigns time sheets to the correct departments. Resource management by providing real time information about available resources and their workload, financial management tools help users plan, set budget etc. It also integrates with apps like Salesforce, Box, Intacct, QuickBooks, Jira, Sharepoint, Google Docs, ServiceNow etc.
Basecamp is a real time communication tool that offers features like to-do-lists, calendaring, due dates and file-sharing it helps teams keep a track of the actionable items. With basecamp you can view your project in a simple layout, add project team members, add admins, create to-do lists, hold discussions, create documents, manage the project calendar, and track milestones. One of its distinctive feature is the ‘Everything’ Tab where everything related to the project can be seen in one place. Basecamp also allows for integration with various third party tools for backup and synchronization.
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Mavenlink is a software built for managing projects. Mavenlink uses Gantt Chart as its project management feature to help teams deliver projects on time and with the set budget. Gnatt Chart gives users visualization of each project’s tasks and timelines. You can also drag and drop tasks into the chart to adjust deadlines and durations. The resource management feature lets the users estimate, plan, execute, analyse and optimise their projects. The accounting feature provides timesheets and expense reports. By combining project management, collaboration, resource management, time tracking, and project financials in one place, Mavenlink provides a better way to manage resources and projects. You can integrate it with other business systems and applications including G Suite, QuickBooks, and Slack among others. Mavenlink prices start at $19 a month.
There are many more tools like Zoho Projects, ProWorkflow, Everhour, Freshbooks, Tmetric, Tick, and TopTracker that help you stay organised and track your work.