A Well-Crafted Email Policy Helps Businesses Tap into the Benefits of Email While Mitigating the Risks—in a New Article from Messaging Architects
Messaging Architects, an eMazzanti Technologies Company and email migration consultant discusses compelling reasons why organizations need an email policy and shares tips on creating an effective policy in a new article on the Messaging Architects website.
The informative article asserts that the tangible benefits of an email policy make the time spent building the policy worth it. Protecting the company reputation, improving security and reducing liability are then cited as benefits. Steps for crafting an effective email policy are then discussed.
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“To have a successful email policy, you need to involve the right people,” stated Greg Smith, Vice President of Services Delivery at Messaging Architects. “You then need to clarify appropriate email usage, email etiquette and security.”
Below are a few excerpts from the article, “3 Reasons Organizations Need an Email Policy and How to Build a Good One.”
Every Organization Needs an Email Policy
1. “Protect company reputation – Employees must understand that any email sent through corporate channels could find its way into the public sphere and cause reputational damage. This includes sensitive information, gossip and offensive communication to or about an employee or customer.”
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2. “Improve security – The human factor remains the most significant cyber security threat. In fact, most cyber-attacks begin with phishing. Email policies help to spread awareness as part of a multi-faceted cyber security education program. And when businesses automate with filtering and firewalls, hackers find fewer entrance points.”
How to Develop an Effective Email Policy
“For an email policy to prove effective, you need to first gather input from key stakeholders. This should include legal counsel, human resources, IT and public relations as a starting point. As you compile the elements to include in your policy, keep the document clear, easy to understand, consistent with other company policies and tailored to your business.”
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