Understanding The Workings of the Employee Time Tracking Software

Employee time tracking is an unavoidable element of the productivity of any company. However, manually tracking project time is time-consuming. Employee time tracking software is one of the most widely used programs for effectively managing businesses or projects. Many industry sectors, freelancers, and businesses find that using this software helps them run their businesses more successfully. This blog provides an in-depth look at how automated employee time tracking and productivity monitoring software works by utilizing the most powerful features available.

What is Employee Time Tracking Software?

Employee time tracking software is a well-designed, developed, and automated tool for tracking employee activity and producing comprehensive reports on employee productivity and activity. Project managers and business owners track and record working hours based on project requirements in order to pay their clients appropriately. Employee time tracking software is implemented to automate the process of tracking employee time. This software is very effective at tracking real-time work time and monitoring employees to determine their productivity levels at specific time intervals.

How does Employee Time Tracking Software work?

Employee time tracking software functions by utilizing a variety of tools and integrations such as:

• Time Tracker that is automated.
• Calendar of Absences
• Screenshots are taken automatically.
• Features for managing shifts.
• App usage monitoring.
• Features for project management
• Tracking the title of documents.
• Attendance Report Maker.
• Time tracking app.
• Screen surveillance.
• Graph of Work Productivity
• Invoicing Automation

These features allow the employer to see how much time employees spend on each task as well as how much time they spend on various types of work. This software also allows you to see how much time employees spend on breaks, if they take any breaks at all, and if they arrive late or leave early. This software is also used to track how much time employees spend on non-work-related activities such as surfing the web, chatting with coworkers, watching movies, listening to music, and so on. This software can also be used to track company details such as the number of emails an employee receives, the amount of time an employee spends answering emails, and so on. All of these details can be found in a report generated by the software for the employer.

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1. Automated Time Tracker

Employee monitoring software must include an automated time tracker that can calculate employees’ total productive hours worked. It can monitor the following:

• Time at Work: The amount of time the user spends at work during working hours.
• Productive Time: The total amount of time spent on productive apps while working.
• Arrival time: The time the user arrived.
• Left time: The time when the user went offline or logged out. When the user is available online, the status is also displayed.

2. Absence Calendar

An employee’s absence details are tracked using the Absence Calendar. When an employee needs to update their leave information, they can do so from both their end and the admin side.

3. Automated Screenshots

Even when the heads are not looking over their employees, the automatic Screenshot feature will take screenshots at predetermined intervals, allowing for continuous automated monitoring of employee activities.

4. Features for managing shifts

The Employee Shift Management feature allows employers to easily manage their employees’ shifts and view comprehensive performance reports in one place. Desklog combines time tracking and shift management to provide workers and managers with greater flexibility.

5. App Usage Tracking

App and URL tracking features will assist in tracking and understanding the amount of time spent on each program, as well as categorizing programs as productive, non-productive, or neutral.

• Productive Apps: A list of the user’s productive apps and the time spent on them.
• Non-Productive Apps: A list of non-productive apps accessed by the user, as well as the time spent on them.
• Neutral Apps: A list of the neutral apps that the user has accessed and the time spent on them.

6. Project management features

Employee time-tracking software can help you manage projects more effectively by incorporating project management features that support the entire SDLC cycle, including the initiation process, project execution, maintenance, project planning, and final closure.

7. Screen monitoring

The automated screenshot monitoring software uses a screen monitoring feature to track the progress of the assigned task. This aids in analyzing the actual time spent on the task by taking screenshots of the working window at predefined intervals. This special access is limited to the relevant authority in order to protect project data.

8. Work Productivity Graph

Productivity reports are used to effectively manage reports. Individualized reports are created based on the requirements. The following productivity reports make it simple for managers or superiors to analyze the performance of individuals. The pie chart depicts the productive versus idle time of all employees. The pie chart depicts the amount of time spent on the productive, non-productive, or neutral app.

• Work Graph: A pie chart representation of all employees’ productive and idle time.
• Productivity Graph: A pie chart depicting the amount of time spent on productive, non-productive, or neutral apps.
• Productivity Bar Graph: A bar graph represents the overall productivity level of all employees versus certain time intervals.

9. Automated Invoicing

The invoicing feature of employee monitoring software automates the project budget and client billing. The invoice is generated automatically based on the number of hours employees spend working in real-time. It helps with budgeting and forecasting for projects.

10. Option for Private Time (Online/Offline)

This feature allows for the use of private time during working hours. This can be considered a non-work-related break option. It also allows all resources to take a short break from their work and get reenergized to continue working. When employees go offline, their time is not recorded.

11. Time Tracking Software for Freelancers

Freelancers are frequently required to manage multiple projects at the same time. It is very easy for them to get things mixed up. Time-tracking software can help freelancers focus on their work by relieving stress. Desklog assists freelancers in managing the time spent on various projects. Distractions can be eliminated, and effective reports based on tasks completed can be accessed.

12. Calculate monthly working hours

How many working hours do you put in each month? Many employers impose minimum monthly work hours on their employees. It can be time-consuming to manually calculate that using only check-in and check-out data. There is also the possibility of some errors.

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Benefits Of Time Tracking Software

After learning about the features and operation of employee productivity monitoring software, you can now highlight the benefits of employee time tracking software.

• You can keep a good work record for all of your employees.
• Analyzes all employees’ working habits.
• It is also a productivity tracker that identifies bottlenecks in the process of increasing productivity.
• Plan out your project’s timeline, budget, and resources.
• Track the real-time activities of employees using advanced features.
• Use an automatic timer to calculate the time needed to complete the assigned task and to keep track of the work progress.
• Effective report management through the use of productivity graphs and work graphs, as well as the analysis of time spent on productive or non-productive apps.
• Make your accounting and budgeting processes faster and easier.
• Connect to third-party applications using integrations to automate your work.
• Simple and easy way to track remote employees and see if they are available online, or view the employee’s arrival and departure times.
• With automated invoices for billable hours, it is simple to analyze the overall project profitability.

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Top Choices in Time Tracking Software Market

1. Paylocity

2. monday.com

3. ClickUp

4. Wrike

5. QuickBooks Time

6. Toggl Track

7. TCP Humanity Scheduling

8. Replicon PSA

9. Harvest

10. Time Doctor

Conclusion

This article will explain how employee time tracking and productivity monitoring software works by utilizing its advanced features. You can also investigate its advantages in order to optimize the time and money associated with your business projects. To improve real-time productivity and overall business growth, always use the right employee productivity tracking software.

To share your insights with us, please write to sghosh@martechseries.com