Key Characteristics of an Effective Employee Management System

An employee management system can help a company’s human resources tasks by streamlining and automating them.

It thus eliminates the need to go through the employee management process manually and tediously, saving a significant amount of time and energy.

Not only that, but 94% of hiring managers say that using an EMS has improved their hiring process.

As a result, this is just one of the many reasons why investing in an EMS is critical for keeping up with dynamically changing organizational trends as well as hiring the best talent.

Recommended: Biggest Factors that Lead to Employee Attrition

Businesses that use Employee Management Software will gain access to a variety of features and services, including:

  • Fully automated time and attendance tracking for employees
  • Project management and complex employee scheduling
  • Mobile workforce management that can be accessed from any location or device
  • Fingerprint biometric time clocks
  • Tracking of absences, PTO, and sick days
  • Job costing and task management by the department
  • Real-time report generation that can be customized.
  • Improved payroll administration
  • A single, centralized system for employee data, contract details, benefits and compensation, vacations, and training and qualification requirements

What is an Employee Monitoring/Management?

Employee monitoring refers to how employees in any organization are observed. This includes keeping track of all user activity, from daily data collection to monitoring specific types of employee work performance and progress. Whether they work from home, remotely, on-board, freelance, or represent the company in the field. As a result, it is the most important requirement for a company’s true growth.

Workforce login/logout time, internet/desktop monitoring, web surfing, and social media interaction are all tracked methods. Employee monitoring software now provides more opportunities for employee productivity and workforce analytics. Employee monitoring tools help to improve employee performance, increase employee involvement in the workplace, and reduce process costs. Monitoring employee efforts enables a company to boost overall workforce productivity and profit.

Types of Employee Management System Software

Employee Management Tools are divided into sections. It is essentially differentiated based on employees. When it comes to developers, we need software that can calculate productivity, and when it comes to HR, they spend more time on administrative work, so we need an employee management system that can track the time of tasks. Here is a list of the best employee management software.

  1. Time Management Software
  2. Project Management Software 
  3. Productivity Tracking Software
  4. Human Resources Software
  5. Performance Management Software
  6. Computers Monitoring Software

Key Characteristics of an Employee Management System

Some businesses and manufacturing organizations in the United States still use manual time sheets and track employees’ time on paper, or they use outdated systems that don’t perform well. Employees sometimes fill out paper time sheets, and there is a lot of error. While supervisors rely on trust, they require better control in order to have more visibility of their teams’ hours and track time at multiple locations.

Companies today require more effective employee management. Attendance tracking software, employee scheduling, location tracking, workforce management systems, and biometric time clocks are among the many products available. Paper time cards are being phased out in favor of modern automatic and user-friendly digital tools that allow businesses to better manage and monitor their employees.

A biometric fingerprint reader, for example, allows employees to easily check in and out of work while also allowing supervisors to avoid spending too much time reviewing manual time cards.

Workforce HR management solutions are available as cloud-based, on-premises, or hybrid options to better accommodate your company’s working environment and work rules, allowing for flexible and shift work across multiple sites and pay centers.

HR Technology News: Microsoft Office Rebrands Itself As Microsoft 365

Time Management System

The Time Management System will reduce admin expenses by adapting to your work ethic and responding to your needs.

Implement a Time and Attendance system in your business if you want to learn better ways to manage your team’s working hours. Aside from monitoring employees’ work hours, the system collects attendance data, which you can use to improve productivity, better schedule staff, and reduce administration and payroll time.

Manufacturing, transportation, retail, construction, healthcare facilities, nursing homes, hospitals, hotels, universities, service centers, and small businesses can all benefit from Time Management Software.

The system is fully customizable and can offer a variety of modules to meet your needs, ensuring that the platform operates as you require. This includes complying with specific work rules and regulatory compliance, working seamlessly with different locations, shifts, and staff, checking payroll, planning future work, and running “what if” scenarios.

Biometric Time and Attendance

A Biometric Time and Attendance System, which is optional, works by scanning a digital representation of an employee’s unique fingerprint to record when they clock in or out of the device.

It stores ‘fingerprint templates,’ which are digital representations of fingerprints, so that employees and supervisors can be confident that their privacy and security are protected.

Biometric scanners include software that can capture data from a variety of biometric devices to register attendance or to gain access to specific areas of the building when used in conjunction with a swipe or fob card.

Labor Costing module

The Labor Costing module’s powerful features enable you to plan daily and weekly tasks across multiple cost centers, compare planned tasks, projects, and budgets with those already completed, and track projects by hours, quantity, or cost.

To manage work-related absences and schedules for remote workers in the most efficient and seamless manner possible, companies require an employee management platform that understands the challenges of managing a mobile workforce.

Mobile Workforce Applications

Mobile Workforce applications boost workplace productivity by allowing supervisors and employees to complete a variety of work-related and administrative duties from any location and device at any time.

Employees can clock in/out or on/off specific jobs from remote work sites using mobile devices and tablets, request holiday leave, and review their work information in real time.

Sick days Tracking

Although 4-5 sick days per year may not seem like a lot, the disruption they cause can be widespread.

Finding cover for the shift necessitates bringing in other team members who had the day off previously, or hiring temporary staff – which often means higher pay rates. Furthermore, temporary or replacement employees frequently require training to complete the work – time that could have been spent more productively.

Absence Management Software automates this workforce management task for you, allowing you to keep your operating costs as low as possible while also ensuring that you have the right staff on hand to serve your customers and that you are in compliance with employee legislation and health and safety regulations.

Employee Scheduling Software

The Scheduling system is fully adaptable to your workforce management needs: you can schedule staff numbers to mirror forecasted customer numbers over a given period, or you can schedule staff numbers ‘on the fly’ to meet emergency requirements.

As your company grows and HR is faced with the task of managing large amounts of employee data, the need for a centralized, integrated system for employee records, meaningful analysis, reporting, and audits becomes clear.

Employee Management Software allows you to more efficiently manage employee hours, absence, recruitment, and training, as well as grow your business, hire more employees, and stay productive due to its scalability.

Leading Organizations Choose Qualtrics to Boost Employee Engagement and Retention

Why is Employee Management System Important?

An employee management system is essential because just because employees are present at work does not mean they are productive or complete their tasks on time. Perhaps they are preoccupied with never-ending meetings or emails, or they are easily distracted. Many businesses have poor teamwork hierarchies and are completely unaware of them. It can be challenging for a supervisor to keep track of all the teams. Employees must be aware of their working hours and performance at work. Planning cannot be the only solution to increasing a company’s productivity. As a result, proper insight into projects, working hours, activities, and tasks scheduled or performed by employees is critical for a manager or team leader.

It is impossible for one person to constantly monitor the workplace or remote employees. As a result, if an organization employs an employee monitoring system such as DeskTrack, it will be able to keep an eye on what is going on during the working day and track team productivity and efficiency wherever they are operating with a single click and under a console.

Top Employee Management  Software


Employee management system software assists your organization in increasing workforce productivity and overall well-being by tracking and monitoring each employee’s daily working activities. 

Management systems that are efficient, intelligent, and have a quick response time are essential. In a variety of ways, an EMS system can help you save significant time and resources. As a result, using such a system is highly recommended.

To share your insights with us, please write to

Absence Management SoftwareBiometric Time and Attendance SystemEmployee Management Systemtime management systemWorkforce Management
Comments (0)
Add Comment